SCHEDULING “AWAY” ELECTIVES (PUBLISHED ROTATIONS)
AT OTHER LCME-ACCREDITED
MEDICAL SCHOOLS IN THE UNITED STATES
UPDATES FOR THE CLASS OF 2021:
Drexel University College of Medicine intends to adhere to the guidelines put forth by the Coalition for Physician Accountability’s Work Group relative to away electives as listed below.
Recommendation: The Work Group recommends that for the 2020-2021 academic year, away rotations be discouraged, except under the following circumstances:
If you feel that you qualify for one of the above exceptions, please use this link to complete a from to be reviewed by a committee for approval:
Allow ten (10) working days for the Division of Clinical Education to process application materials once the COMPLETED PACKET OF MATERIALS has been received.
The Division of Clinical Education must have a copy of both sides of your health insurance card on file in order to process Away applications. Send a copy of both sides of your health insurance card to firstname.lastname@example.org. This will be maintained on file for all future Away application requests.
Drexel University College of Medicine medical students may complete up to 16 weeks of elective rotations at Away sites (sites other than the Drexel University College of Medicine established educational clinical sites). No required rotation may be completed at other medical schools. Required rotations include the required Emergency Medicine Subinternship, Pathway required subinternship, and a Pathway-defined required course (if applicable). As long as the required course is scheduled and completed at “Home,” students may complete, for example, an Emergency Medicine Subinternship as an elective at another institution.
Sources of Information about Electives Available at other Medical Schools:
Contact the person or office specified by the information source for an application. Students may be able to download an application from a web site, if the school has one. Follow the instructions for applying and gather the site’s required documents which will make up a complete application packet according to the site’s instructions. This may involve:
Please be aware that there are some sites that have clauses in the application/affiliation agreement that will not be able to be reconciled and you will not be able to apply or rotate. If this is the case, you will be notified as soon as possible.
Applying for VSAS Away Electives:
Please follow instructions on how to use VSAS: https://students-residents.aamc.org/attending-medical-school/article/how-use-vslo-application-service/
Send a copy of both sides of your health insurance card to email@example.com. The Division of Clinical Education must have a copy of the front and back of your health insurance card on file in order to verify and release your VSAS requests. Note: We will keep a copy of file for further applications.
VSAS will notify Drexel when your application is to be verified and released, and we also will be notified of a requirement if it is the “Home” school’s responsibility to fulfill.
Regarding transcripts, once you apply to your initial program, the Office of the University Registrar will automatically be notified to upload your transcript to VSAS.
Regarding Letters of Recommendation (LOR), if a LOR is required for VSAS, the LOR must be sent to the Division of Clinical Education directly from the letter writer to be uploaded (this will be treated the same as a "sealed" letter).
Procedure for Adding an Accepted Away Rotation to your DOCSS Schedule (after a Host School Approves an Elective):
Please note: If a student receives notice that an elective has been approved, but the notice comes within the 4-week limit of a previously scheduled rotation, students need to immediately notify the Division of Clinical Education so it may be reviewed with one of the Student Affairs Deans to discuss whether an emergency schedule change is appropriate. Students are responsible to notify the host school of whether or not they will be doing the rotation.
It is imperative to take special care in scheduling away rotations. Consider time lines for dropping rotations. The DUCoM policy is 5 weeks. The drop-notification time may be longer or shorter at other schools. We strongly DISCOURAGE applying to several schools for the same time block. If they all are approved and notifications arrive all at once and dropping any of them must occur after that host school’s deadline, affected students will have not only a personal dilemma, but those schools whose rotations they drop may no longer offer DUCoM students elective opportunities.
Please allow plenty of time at all phases of this process. Do not wait until the last minute. No matter how important an opportunity may seem to you, timelines and deadlines will not be waived.
Your transcript will not be complete (and your diploma will not be released) until your evaluations have been received from away rotations. Final transcripts, which are necessary for licensing, cannot be released until all evaluations are posted.
Students are not permitted to do an away rotation beyond Block 12.
Please allow ten (10) working days for the Division of Clinical Education to process application materials once the COMPLETED PACKET OF MATERIALS has been received. Applications are processed in order of receipt.