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Clinical Education Sites
Policies Common to All Clinical Sites
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Clinical Education Sites Policies Common to All Clinical Sites
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You must read and understand these policies prior to rotating at clinical sites. Failure to abide by these policies may result in the student's removal from the clinical site, withholding of the student's evaluation or final grade, and other academic or disciplinary sanctions. |
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Attendance
(see See Drexel College of Medicine Student Handbook, Section 1)
Campus Security Act
As appropriate, in compliance with the amended Student Right-to-Know and Campus Security Act, a report of criminal activities can be obtained by written request to the Director, Office of Security at the respective facility.
Clinical Site Policies
Students are expected to comply with all applicable rules, regulations, policies and procedures of the clinical site. Failure to do so, may result in the student's removal from the clinical site or other academic or disciplinary sanctions.
Acceptable Use of Network and Information Technology Resources
Students at each clinical site may be granted access to the hospital network at that site. Such access, both within the hospital itself and in student housing and other areas, is subject to the same Acceptable Use provisions[1] that apply to use of the Drexel and DrexelMed networks. In addition, each clinical site may have additional policies governing the use of their network and other information technology resources. Clinical site policies may impose additional restrictions on the use of their network, including limitations on access to various internal and external sites. Using or accessing the clinical site’s network in violation of any clinical site's policy or without proper authorization or attempting to access restricted sites is strictly prohibited and may result in disciplinary action or loss of network privileges.
[1] http://www.drexel.edu/IRT/policies/acceptableUse.html
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General Deportment
(see See Drexel College of Medicine Student Handbook, Section 1)
Issued/Borrowed Items
Students are responsible for all items that are issued to them or borrowed from the institution. The student is responsible for the replacement value of any item not returned at the end of the rotation. This includes, but is not limited to items such as beepers, keys, identification cards, and textbooks. The student's evaluation may be withheld until all items are returned.
Educational Housing Guidelines
At some of the sites, as a courtesy, housing is offered on a space available basis by the clinical site while rotating on a clinical clerkship, a required course or elective rotation. Authorized representatives of the clinical site may enter the housing facility at any time and for any reason, with or without advance notice to the occupants.
The physical layout of the housing will vary from site to site. You may have to share a room with another student of the same gender and/or share common facilities such as a bathroom, living room or kitchen with students of the opposite gender. If the housing offered by the site does not meet your needs, you will have to make alternative housing arrangements at your own expense.
No one other than the person(s) assigned is permitted. Do not "redecorate" by rearranging furniture or putting furniture in the hallway. Do not change rooms without specific permission.Room Assignments/Roommates
Gender-specific roommate assignments will be made. If your spouse is a medical student and on rotation at the same site, you may contact the specific site to see if they can accommodate you.
Guests/Visitors
No spouses, significant others, and/or visitors are permitted.
Pets
Pets are NOT permitted within any housing which is provided by clinical sites.
Telephone Utilization within Housing Provided by Clinical Institutions
If housing is provided at the clinical site, telephone availability/policy may vary. All charges related to the telephone usage are the responsibility of the tenant(s). See Telephone section within each individual site for more information.
Responsibility for Damages
You are financially responsible for any damages you cause to the housing facility. You may also be held responsible for damage caused by other occupants of housing if individual responsibility is not acknowledged.
Lost or Damaged Personal Property
Drexel University is not responsible for any damage or loss to your personal property that occurs at the clinical site's housing.
Housing Deposit
A clinical site may request a deposit to cover potential damage to housing.The following procedure will be followed if a student is accused of violating the DUCoM Educational Housing Guidelines or an institution’s more specific housing policy:
• The clinical site will notify the Vice Dean for Educational and Academic Affairs, Associate Dean for Student Affairs or Director of Clinical Education of the violation.
• The Student will be notified by the Associate Dean of the accusation.
• Student will be given opportunity to provide written response to the accusation within 48 hours to the clinical site and the Associate Dean for Student Affairs.
• The Associate Dean for Student Affairs and Director of Medical Education at the clinical site (or their designees) will meet with the accused student, either in person or by telephone conference call, to discuss the violation. This meeting will not take place until Student has submitted written response or 48 hours has passed, whichever is earlier.
• If the Associate Dean for Student Affairs determines that there is sufficient evidence that the student is responsible for the violation, he or she will determine the sanction which will be imposed.
• The Associate Dean for Student Affairs decision or sanctions may be appealed to the Vice Dean for Educational and Academic Affairs. The decision of the Vice Dean is final and no further appeal is possible within the College.
• If the misconduct violates other College of Medicine policies or regulations, the Associate Dean for Student Affairs may also refer the matter to the Honor Court or Promotions Committee for additional proceedings.
• In instances where the Associate Dean for Student Affairs believes the student’s presence in housing may pose a danger to self or others, the Associate Dean may impose a temporary ban or other restriction on the student for up to 72 hours.
• Students should be aware that if the sanction includes a prohibition on current or future use of clinical site education housing then the student will be responsible for securing housing on their own and at their own expense. A student’s rotation schedule will not be changed to accommodate housing needs.
• Nothing in these guidelines shall limit a clinical site’s authority to restrict a student from entering its property pursuant to its own policies and regulations.
See "HOUSING" section within each individual clinical site for more information.
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Preventing Bed Bugs in Clinical Site Housing
Bed bug (Cimex lectularius) infestations are increasing in the U.S. They occur in and around areas where people sleep and are more common in places that have a turnover of people, such as hotels, dormitories, cruise ships, etc. While their presence is not determined by the cleanliness of the living conditions, certain steps are important in prevention and control. We recommend the following steps:
1. Wash all bedding and clothes frequently, at least once per week, and especially between dorm assignments.
2. Keep beds and headboards from touching walls.
3. Keep sheets and blankets from touching the floor.
4. Keep clutter from your room.
5. Vacuum frequently, at least once per week.
6. Using a stiff brush, thoroughly scrub luggage after each dorm assignment and vacuum. This is also important after traveling.
7. Report any bug sightings promptly to the site coordinator or landlord.
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Weapons/Firearms
(see See Drexel College of Medicine Student Handbook, Section 3)
Policy also applies to clinical sites and clinical site housing.
Telephone Utilization Within Clinical Institutions
Medical students are responsible for covering the costs of telephone calls they make from the College of Medicine or its educational sites. This includes the expense of facsimilies.
Meal Ticket Policy
Drexel University College of Medicine and its affiliates recognize the importance of providing a comfortable and cooperative environment for students. In this regard, students function and provide assistance to residents and staff during clinical rotations. Most clinical sites have agreed to provide a minimum number of meal tickets, or equivalents, for each medical student performing a clinical rotation at their site. Institutions may provide more than the minimum, based on administrative decisions and the functioning of the cafeteria system.
The exact amount of the meal ticket is somewhat dependent on the cost of food at the individual cafeteria, and whether or not discounts are applicable for employees, residents, and students. The amount assigned to the meal ticket should be such that an acceptable lunch or dinner can be purchased.
INFORMATION: Identification badges are necessary to use meal tickets/cards. Dollar amounts attached to the meal tickets vary from site to site. If your selection is more than the amount of the ticket, you will be responsible for any additional cost of your meal. If your selection is less than the specified dollar amount, you will NOT be refunded any difference.
NOTE: Lost, stolen, or abused meal tickets will not be replaced.
Scrub Attire Policy
It is a student's responsibility to determine and to follow the policy regarding scrub suits at the various clinical training sites. Scrub attire is worn in designated areas for infection control and may not be taken from the premises unless the individual is in possession of an authorized property removal slip. Security officers are instructed to stop all individuals entering or leaving the hospital wearing or in possession of scrub attire. Names of students stopped for this infraction are reported to the Dean's Office.
Student Health Policy at Clinical Sites
(see See Drexel College of Medicine Student Handbook, Section 4)
Vacations and Holidays
(see See Drexel College of Medicine Student Handbook, Section 1)
Security Tips and Reminders
In order to enhance your safety/security, the following tips and reminders are recommended:
- DO NOT WALK ALONE OFF THE PREMISES, especially after dark. Use sidewalks and streets.
- Walk confidently and assertively. Survey your surroundings and walk at a normal, brisk pace. A confident appearance is very important to your safety.
- Walk facing traffic in the middle of the sidewalk and away from parked cars, doorways and alleys.
- Use the "buddy system" when walking. Walking in groups substantially reduces your risk of attack.
- When carrying a purse, keep it close to your body with the clasp facing you. Carry your shoulder bag over one shoulder across the body. Never dangle your purse from your forearm or fingertips.
- Use shuttles when possible.
- Park your car as close to the building as possible. Park in a well-lit area, take valuables out of your car and lock them in your trunk. Always lock your vehicle and make sure the windows are closed securely.
- Walk toward your car with keys in hand and look inside the car, especially the back seat.
- Use security escorts. Medical students who would like escorts may go to or call Security.
- Secure valuables. While at the hospital, keep belongings in a locked locker and avoid leaving money and/or valuables in lab coat pockets.
- Do not carry jewelry or large sums of money.
- Never flash your money. Keep some money in one wallet and the remainder in another compartment of your purse or pocket.
- If attacked or accosted, do not fight for your property. Immediately after the attacker is gone, call out for help or blow a whistle - anything to attract attention. Later, try to give the police as much information as possible.
- In the event a crime is committed outside the hospital, dial 911 for police assistance and report the incident.
updated 8/1/2011
Student Affairs Emergency Hotline: 215-991-8184