SCHEDULING INTERNATIONAL ELECTIVES
12-weeks notice for request recommended; 8-week minimum notice required

 

Drexel University College of Medicine medical students may arrange international elective clinical experiences.  They are included in the twelve (12) weeks of “away” time permitted to each student.  International rotations must be completed for a minimum of 4-weeks. Arrangements may be time consuming, and there are many bases to cover both in setting up the international experience and getting institutional approval from Drexel University College of Medicine.  Students should begin planning international medical experiences approximately one (1) year before the estimated date of starting the rotation.

 

The best time for international electives is after Match Day and before graduation.  Keep the following in mind: there are times of the final year when it is really unwise to be out of the country; Avoid scheduling an international rotation during peak interview season: November through January; Avoid being out of the country on Match Day.  If, for any reason, a student who is away does not match for a program, that student would not be able to deal effectively with finding a program during the “SOAP,” if out of the country. Students are not permitted to do an away/international rotation Block 11 (Commencement Block).  Your transcript will not be complete (and your diploma will not be released) until your evaluation has been received.


CAUTION: If the country has a Travel Warning at the time of travel, students may not be issued international elective credit.
CAUTION: If the country has a Travel Alert, students will be cautioned to review and may not be issued international elective credit
CAUTION: If the country is assigned to the trade embargo list prior to the time of travel, the student will not be issued international elective credit.

(Above Warning and Alert information may be found on U.S. Department of State: http://www.state.gov/travel/ )

The above requests for travel under warnings are subject to a review process by the Provost Cabinet.

 

Sources of Information about International Clinical Elective Experiences

 

PRIOR TO SETTING UP AN INTERNATIONAL ELECTIVE, STUDENTS SHOULD DISCUSS THE ELECTIVE WITH Dr. Nielufar Varjavand. Please set up an appointment to meet with Dr. Varjavand by emailing her at Nielufar.Varjavand@DrexelMed.edu. Dr. Varjavand will provide the application and additional instructions.

 

 

Applying for an International Elective

Students should…

1.       Contact the site or sites in which they are interested

2.       Obtain the name of the contact person for the school or programs to which they are applying.

3.       Find out when there are available clinical opportunities at that site.

4.       Learn the prerequisites for the rotation.

5.       Find out the time line for the application process, deadlines, etc.

B.      Obtain school approval for a Special Elective. Obtain a Special Electives Request packet from Dr. Varjavand. 
2.       Complete the Special Electives Request, following ALL instructions in the packet. In describing the international elective for the Special Elective Request application, students will need to define their specific educational objectives for the elective in a cover letter.  The educational objective(s) should be clear and well defined.  “For the interesting and stimulating experience,” is NOT an educational objective. Weekly schedule/grid is required.
3.       Consult with their Pathway Directors or Advisors.  The Special Elective Request will need that person’s signature.
4.       Include with the packet copies of the informational materials sent from the international program, which describe that international institution and its educational programs. ("link" to program is not sufficient)
5.       Include with the packet a copy of scheduled and planned senior year schedule.

C.      Apply to the sponsoring international program: Fill out the materials and gather any needed letters of recommendation for the international institution itself. It is advised that you do not pay any deposit prior to written approval of the Special Elective Committee. 

·         In summary, the approval process is multi-pronged: Students need the approval of the host international institution, of their Pathway Directors or Advisors, the Special Electives Committee, and the Global Health Office.

·          

·         While this process is occurring, students planning international electives need to gather information about obtaining a visa, if necessary, update and/or obtain recommended immunizations, and see if they would best be served by having supplemental health insurance coverage. Call the host country’s embassy or the program itself to obtain information and guidance on getting a visa, if needed.

The following websites will be helpful in obtaining Country specific information and additional immunization travel requirements and alerts.

·        
CAUTION: If the country has a Travel Warning at the time of travel, students may not be issued international elective credit.
CAUTION: If the country has a Travel Alert, students will be cautioned to review and may not be issued international elective credit
CAUTION: If the country is assigned to the trade embargo list prior to the time of travel, the student will not be issued international elective credit.

(Above Warning and Alert information may be found on U.S. Department of State: http://www.state.gov/travel/ )

The above requests for travel under warnings are subject to a review process by the Provost Cabinet.

 

·         Once all approvals have been granted, students must provide the Division of Clinical Education with the following:
·        An Away Elective Approval Form signed by the Pathway Director or Advisor.

·         ·        Contact information of the host international program, including a telephone number, fax number, e-mail address (if available) and the full mailing address (Update prior to departure if necessary)

·         ·  ·         Signed DUCOM Waiver (foreign study release form)

 

The Division of Clinical Education will provide each student with a blank evaluation form to take to the host international program.  The evaluation form may be faxed to the Division of Clinical Education and the original form then mailed.

1/7/2015